For bookkeepers, accountants & the businesses they run
Forward a supplier invoice. It’s a draft bill in Xero — for you to approve.
AI Invoice Importer reads supplier invoices the second they land — supplier, line items, VAT, total — and prepares the bill in Xero or QuickBooks. It never approves anything itself. Built for bookkeepers running ten, twenty, fifty client books at once.
900+ supplier invoices already posted to Xero & QuickBooks. Real usage to date — not a projection.
Drop invoices here
Drag a PDF in — or forward the email.
Figures are real usage to date, not projections.
Three steps. Then it runs itself.
Connect
Link Xero or QuickBooks in two clicks via their official, revocable connection. Bookkeepers add each client org as its own workspace. No passwords shared.
Send
Forward invoice emails to your unique address, or drag PDFs and photos straight in. PDFs, images, scans, phone snaps, HEIC — it reads them all.
Posted as a draft
Claude reads supplier, dates, line items and VAT, matches the supplier to an existing contact, and prepares the bill as a draft in your ledger. You confirm anything it's unsure about — it never invents a supplier, and nothing is approved until you say so.
Mixed-rate VAT is pinned to the exact figures on the invoice, not recalculated. Duplicate invoice numbers are caught before they double-post.
One inbox. Every client’s books.
The maths only gets worse the more clients you take on. It’s not one pile of invoices — it’s twenty piles, each bound for a different client’s ledger with different coding. The cost multiplies, it doesn’t add.
Give each client their own forwarding address, or upload on their behalf. Invoices arrive as drafts under the right organisation. Switch between client books without logging out. Suppliers, account codes and VAT defaults are remembered per client — so Acme’s invoices are coded like Acme’s and Brightwork’s like Brightwork’s, every time.
- Up to 10 client organisations on the Agent plan
- Per-client supplier memory, account codes & VAT defaults
- Owner, manager, viewer and uploader roles
Posts where you already work.
Xero
Full two-way API. Bills, contacts, VAT, currency.
QuickBooks Online
Full API. Vendor bills, accounts, tax codes.
Sage 50
Reads the invoice and exports a clean CSV ready to import.
Sage is export-only — everything else posts automatically.
Start free. Scale when the volume does.
Free
£0/mo
15 invoices, one organisation. Email forwarding, AI reading, draft creation and duplicate detection. No card.
Starter
£29/mo
150 invoices a month, one organisation. Bulk upload (20), email support.
Pro
£79/mo
500 invoices, email forwarding, smart field mapping, AI learning, API access, bank statement import.
Agent
£139/mo
1,000 invoices across up to 10 client organisations. Team roles, per-client settings, 200-file bulk upload, priority support.
Prices exclude VAT. Month-to-month — cancel or switch anytime, export your data anytime. Need more invoices? Top up with a pack from £0.12/invoice, or paid plans bill overages per invoice — never a surprise plan jump.
Built for people who hold other people’s books.
Your Xero and QuickBooks tokens are encrypted in our database, never shared, and revocable from your accounting provider at any time. You choose how long invoice data is kept, from one to seven years. Drafts-by-default and supplier-confirmation prompts mean nothing reaches your client’s approved ledger without a human.
- 256-bit SSL in transit
- Encrypted accounting tokens at rest
- GDPR compliant — retention you control (1–7 years)
- ICO registered (C1833149)
- Official, revocable OAuth — disconnect any client in one click
- Automatic retries & circuit breakers — an outage never corrupts a push
Questions, answered.
It can — so we designed for that. Every bill lands as a draft for you to check before approving. When it isn't confident it has matched the right supplier, it doesn't guess — it flags the invoice for your confirmation. You're the second set of eyes, not the data-entry clerk.
Data travels over 256-bit SSL. Your Xero and QuickBooks tokens are encrypted at rest — we never see your clients' login credentials. We're a registered UK company (Drakon Systems Ltd, No. 16867343), ICO registered (C1833149) and GDPR compliant, with data-retention controls and export on request.
You connect Xero/QuickBooks through their official, revocable OAuth — no passwords shared, disconnect any client in one click. By default we only ever create drafts; we don't approve or pay anything.
Full API for Xero and QuickBooks Online; Sage 50 via clean CSV export.
Yes — start free on a single organisation, drag in a real invoice, and watch it land as a draft. Add clients when you move to the Agent plan.
Start on the free plan: 15 invoices a month, no card, no trial timer. Paid plans are flat monthly GBP prices, no per-seat fees, cancel anytime.
Try it on one client this afternoon.
Connect one Xero or QuickBooks org, drag in a handful of real invoices, and watch them arrive as drafts you approve. Free, no card, no sales call. 900+ invoices posted so far — yours could be next.